ALGOMA PUBLIC LIBRARY POLICY

 

1.  GENERAL LIBRARY POLICY

 

The mission of the Algoma Public Library is to provide free service to all individuals and groups. The library’s basic objective is to provide materials that will aid in the pursuit of education, information, research and creative use of leisure time.

 

The Algoma Public Library specifically strives to:

 

     A.  Provide book, non-book and electronic materials:

          1.  To meet the needs of the community.

          2.  To help create an alert and informed citizenry.

          3.  To serve as a community resource for reliable information and research.

          4.  To provide assistance to children, young adults, and adults on both an

               individual and group basis, in the use of educational, informational and

               recreational materials.

 

     B.  Anticipate the book, non-book and electronic needs of the community and to

           promote related activities.

 

A sound knowledge of the community, its characteristics and needs, is essential to the acquisition of materials.  Newly annexed areas, changing population, age pattern, cultural elements, industrial developments, city planning, and the resources of other libraries in the area must be considered.

 

2.  WHO MAY USE THE LIBRARY

 

     A.  The library will serve all residents of the City of Algoma.

 

     B.  County residents outside the City of Algoma will be served through contract

           with the Kewaunee County Library Service Board.

 

3. The Library Board of Trustees contracts with the Kewaunee County Library

      Service Board, Nicolet Federated Library System and the Outagamie

      Waupaca Library System for the purpose of providing mutual services to

      residents not residing in the County.

 

 

Policy Page 1  2007 2008  2009  2010 2011

   

      D.  Rules of Conduct in the Library

 

            The Algoma Public Library wishes to provide a safe, welcoming atmosphere             conducive to the library’s mission.

 

            Wisconsin Statutes Chapter 43.52 (2) states: Every public library shall be free           for the use of the inhabitants of the municipality by which it is established and      maintained, subject to such reasonable regulations as the library board       prescribes in order to render its use most beneficial to the greatest number.  The library board may exclude from the use of the public library all persons     who willfully violate such regulations.” 

 

            In regard to the above Statute, unacceptable behavior on the part of the public may result in loss of library privileges.   Library customers may be   banned from the library for serious misconduct or illegal activity.  Examples of  serious misconduct include, but are not exclusive to: theft, vandalism, illegal  use of internet computers, tampering with library computers or equipment and threatening or abusive behavior toward staff or other customers.  Library staff will call the police in the case of serious or illegal activity.   

 

             Children unattended in the library are not the responsibility of the librarian in charge.  An unattended child will be expected to behave in a manner that is  not offensive or disruptive to others using the library.  Section 10:03 (1) of  the Municipal Code of the City of Algoma states that ‘’no person shall within the City of Algoma:  in any public or private place engage in violent, abusive, indecent, profane, boisterous, unreasonably loud or otherwise disorderly  conduct which tends to cause or provoke an immediate disturbance of public order or tends to disturb or annoy any other person or persons.’’  The Police Department will be notified if the behavior of the child is found to be disruptive or offensive to others in the library. The Police Department will be notified if a child or children are left unattended at closing time.

 

5.  The library is open for service fifty (50) hours a week, including evening

       hours. At such time that the demand requires, this schedule may be

       increased.  The present schedule is:

 

           Monday                       10:00 - 7:00

           Tuesday                      10:00 - 7:00

           Wednesday                10:00 - 7:00

           Thursday                     10:00 - 7:00

           Friday                          10:00 - 7:00

           Saturday                      10:00 - 3:00

 

 

Page 2  2007 2008  2009 2010 2011

6. The library is closed: Saturday of Shanty Days, legal observance of New Year’s Eve Day – Library will close at 3 PM, New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, Christmas Eve Day and Christmas Day.

 

     G.  Inclement Weather

           Library services will continue to be provided, even under inclement weather conditions to the maximum extent possible.  Closings will be determined by the Director or his/her designated employee. 

 

     H.  Other Closings

           Any other closings will be determined by the Director with the approval of

           the Library Board.

 

3.  SCOPE

     A.  The Algoma Public Library shall provide a broad collection of book, non-book and electronic materials sufficient in number and variety to meet the needs and interests of all members of the community.  The library subscribes to the principle of free inquiry and adopts as its guidelines the Library Bill of Rights.

     B.  The materials selected shall include books, pamphlets, newspapers,

           audio-visuals, equipment and software.  Local newspapers will be preserved on microfilm.                                                  

     C.  The specific materials making up the collection include:

             1.   Materials of general current interest for all ages.

             2.   Broad representation of works of classic and contemporary authors.

             3.   Technical materials applicable to the needs of the area schools and industry.

             4.   Broad coverage of standard subject materials, particularly in the field of  public affairs, health, family  life, business, vocations, how-to-do-it books, religion, history and the arts. 

             5.   Substantial collection of reference and informational tools.

             6.   Foreign language materials for language learning purposes.

             7.   Selected popular and technical periodicals.

             8.   Selected state and federal documents.

             9.   National, area and local newspaper.

             10. Algoma, Kewaunee County and State history.

                         

     D.  Generally, the library does not purchase certain classes of books because of

           budgetary limitations.  These include:

           1.  Expensive editions

           2.  Collector’s item

            3. Textbooks unless of general public interest or the best                                                    material in the field.

 

 

 Page 3    2007 2008  2009  2010 2011

 

E. Materials are loaned for twenty-eight (28) days, except for magazines,

Videocassettes, Music CDs and DVDs, and may be renewed if not on hold for another library customer. Magazines and Music CDs are loaned for fourteen (14) days. Videos and   DVDs are loaned for one week.  In compliance with the OWLSnet policy, materials in high demand will be labeled and circulated for 14 days. For all items, except videocassettes and DVDs, and Interlibrary loan items from outside of the OWLSNet consortium, fines of 20 cents per service day are charged.  The fine for Interlibrary Loan items from outside of the OWLSNet consortium are $1per item per day.

In accord with OWLSNET policy, customers with a fine over $5 or an outstanding bill will not be able to             check out materials until fine or bill is resolved, In the event materials are not returned within the allotted period of time, the following procedure will be followed:

         

         1. Effective March 1, 2008, overdue notices will no longer be sent through the   mail.  Overdue notices will be sent via e-mail to customers who provide their      e-mail addresses to the library and keep them current.  Customers who      receive e-mail notification will receive a courtesy notice one day before items             are due. Customers may request e-mail notification by entering an e-mail       address on the library card application form. E-mail notification may be             requested at any time.

        

         2.  Effective March 1, 2008, second overdue notices will no longer be sent         through the mail. Second overdue notices will be sent via e-mail to   customers who provide their e-mail addresses to the library and keep them      current. 

                                                                       

         3.   A bill is generated by Owlsnet staff when material is 45 days overdue,

               twenty-four (24) days for videos.  Customers who have failed to return or

               make restitution for materials will be mailed a bill by regular mail with a

              “certificate of mailing” retained by the library until matter is resolved. 

              Customers will be charged for postage fees.  Bill will state that failure to

              return material or failure to make restitution for materials not returned is  

              punishable under State Statute 943.61 (5).  Customer has ten (10) days to

              respond.

 

         4.   Names of customers not responding to bill will be turned over to the

               Algoma Police Department.

 

         5.   Borrowing privileges of such customers will be revoked until matter is

                resolved.

     Videocassettes and DVD’s are checked out for one week with a fine of one (1)

     dollar per service day for each item. A bill will be sent to the customer not

     returning videocassettes and/or DVD’s after items are overdue twenty-four (24)

     days. Names of customers not responding to bill will be turned over to the

 

Page 4   2007  2008  2009  2010 2011

Algoma Police Department ten (10) days after bill is mailed.  Any leniency in this                                             procedure will be left to the discretion of the librarian.

F.  Lost or mutilated library materials will be paid for by customers at full    replacement cost.

 

 In compliance with OWLSNET policy, fines assessed for items that are returned in proper condition will not exceed the full cost of the item. If applicable, postage fee will be assessed in addition to overdue fine.  Any leniency in this procedure will be left to the discretion of the librarian. 

         

Borrowing privileges will be revoked if obligation is not met.    

 

G. The loan of audio visual hardware (slide projector, filmstrip projector,

screen) will be to a registered borrower for a 24 hour period.

         A fee of $5.00 will be collected before the equipment may be checked out.

         The customer will be reimbursed $3.00 if equipment is returned on time and

         in the condition checked out.

 

H.  The Algoma Public Library adheres to the copyright law of the United States,

      (Title 17, United States Code) governing the reproduction, distribution,

      adaptation, public performance, and public display of copyrighted material.

                                                                                   

      I.   The Algoma Public Library accepts no responsibility for damage to personal

           equipment or software caused by use of library materials.

 

      J.  A fee will be charged for all copies made on copy machine and all printers.

 

      K.  Theft of library materials is covered under Wisconsin Statutes  943.61.

 

Fines, fees, bills and manual charges may be paid online through a patron’s account in Infosoup by use of a credit card only.  No partial payments of any one individual fine is allowed, however, patrons may choose to pay only certain fines or fees in their entirety.   

 

4. Reference Policy

     The Algoma Public Library provides free service to all individuals and groups in

      the community.  Service to library customers is a priority and takes precedence

      over other tasks. Library staff will assist customers in locating the information

      they seek.

 

      In-Person Reference:

      Library staff, after conducting the reference interview to ascertain the information

      needed, will take the individual to the source(s) of information.  Instruction may

      be needed by the individual in the use of the automated catalogue, Internet and

      basic reference sources.  If the customer has a question which will require a

      lengthy amount of time and other customers are waiting, the staff person may

      excuse themselves and offer to return as quickly as possible. Page 5  2007-2011

Telephone Reference:

     Telephone reference questions need to be answered quickly with short, factual

     answers.  If more indepth research is needed the staff person will take the name

     and telephone number of the individual and call them back with the answer.  It

     may be necessary to ask the customer to come in to the library for better

     assistance if the   question is complicated.

 

     Fax or E-Mail Reference:

     Every effort will be made to respond to Fax or E-Mail references in a

     reasonable time.  Fax and/or E-mail responses may be of limited length.

 

     Homework Help:

     Help with school assignments is to be treated as any other request for reference

     information.  Staff will guide the student to the reference source(s) and instruct

     them in the use of the resources.

 

 Contest Questions:

     Trivia or contest questions should be answered as any other reference

     question.  Library staff are not to interpret contest rules.

 

     Consumer Evaluations:

     When customers ask consumer-based questions, the staff will guide them to

     consumer information.  Short published consumer ratings may be read over the

     telephone, however indepth information may require a trip to the library.

 

     Genealogy Questions:

     Staff members will provide assistance in locating genealogy information.  Staff

     members may answer written requests for information.  A charge for copies and

     mail will be assessed.

           

     Medical, Legal and Tax Questions:

     The staff will assist customers in locating resources.  The library staff does not

     provide  medical, legal or tax advice.   Library staff will not interpret any

     definitions, laws or medical conditions.

 

     Criss-Cross/City Directory Information:

     The library does not hold current criss-cross or City Directories.

           

     Summary:

     The library staff must always cite the informational source used.  All questions

     are held in strictest confidence.

 

 

 

Page 6   2007 2008  2009  2010 2011

 

5.  CO-OPERATION WITH OTHER LIBRARIES

      A.  Because the subject specialization and expanding interest now characteristic

           of our population reflect an average reading level that is higher than ever

           before in our history, and indications are for this trend to continue and,

 

      B.  Because the small community library cannot adequately and economically

            meet service needs from its own resources,

 

      C.  We subscribe to participation in the Nicolet Federated Library System on an

           area basis for the purpose of strengthening and sharing material resources,

           and for advisory service and training of library personnel.

 

4. The Library Board of Trustees contracts with the Outagamie Waupaca

       Library System for automated library services.

 

6.  BOOK SELECTION

 

1. The responsibility for selection of library materials rests with the Director.  Selection will be done with aid of reputable, and professionally prepared

      standard lists, book reviews, bibliographies and direct guidance by experts

      in their own field.  Materials will be selected for their value and will not be

      excluded because of race, nationality, political or religious views of the

      author.

 

           Accountability to the Library Board of Trustees for the entire collection rests

           with the Director.  Library Trustees are accountable to the public.

 

2. Any individual or group wishing to take issue with the selection of any

      particular title shall present to the Trustees a written statement of exactly

     what is objectionable, and why it is objectionable.  This Board believes that

     censorship is a purely individual matter. No individual or group has the right

     to restrict the access of others to library materials as stated in the Library Bill

     of Rights. (See attached complaint form)

 

3. The weeding of materials requires the same degree of attention as the initial

      selection, and deserves careful study, but the systematic removal from the

      collection of materials no longer useful is essential to maintain the purpose

      and quality of the collection.

           

      D.  Gifts of books or other materials will be accepted, but the library reserves

            the right to evaluate and to dispose of them in accordance with the criteria

           applied to purchased material.

 

      E.  Monetary gifts will be accepted and used for materials and/or special

           projects.  Every effort will be made to honor any request of the benefactor.

Page 7  2007 2008  2009  2010 2011

7.  AUDIO VISUAL MATERIAL SELECTION

The library subscribes to the Freedom to View Statement adopted by the Educational Film Library Association which states that the freedom to view, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States.  In a free society, there is no place for censorship of any medium of expression.  Therefore, we affirm these principles:

 

1. It is in the public interest to provide the broadest possible access to films

     and other audiovisual materials because they have proven to be among the

     most effective means for the communication of ideas.  Liberty of circulation

     is essential to insure the constitutional guarantee of freedom of expression.

 

         B.  It is in the public interest to provide for our audiences, films and other

              audiovisual materials which represent a diversity of views and expression.

              Selection of a work does not constitute or imply agreement with or approval

              of the content.

 

        C.  It is the staff’s professional responsibility to resist the constraint of labeling

             or prejudging a film on the basis of the moral, religious, or political beliefs of

             the producer or filmmaker or on the basis of controversial content.                      

 

   D. It is the staff’s professional responsibility to contest vigorously, by all lawful

        means, every encroachment upon the public’s freedom to view.

 

           

The Algoma Public Library shall purchase a broad collection of audio visual materials to meet the needs and interest of all members of the community.

 

The weeding of audio visual material requires the same degree of attention as the initial selection.  Material will be removed when it is no longer useful to the collection.

 

8.  Technology Plan

 

Introduction

This technology plan was developed in order to identify specific goals and objectives for the Algoma Public Library to systematically implement a wide range of useful technologies in the library for the benefit of its users as well as staff.  The library staff and the Algoma Public Library Board of Trustees realize that technology continues to change at a rapid pace.  With this in mind, the staff and the Board of Trustees, with the assistance of the Nicolet Federated Library System, will continue to work together to provide access to whatever materials and technology that may be identified as meeting the present and future informational, educational and recreational needs of the library’s users.  The Algoma Public Library Board of Trustees acknowledges that the plan embodies the ideal situation.  The availability of resources and the library staff’s capacity to integrate new technologies may influence the complete implementation of the goals set forth in this plan.

Page 8   2007 2008  2009  2010 2011

Technology Mission Statement

Access to all types of information is vital to everyone.  The Algoma Public Library plans to provide that access by incorporating technology which will meet the present and future educational, informational and recreational needs of the community as well as keep pace with rapidly changing technological advances. 

                                                                                   

Goals and Objectives

 

Goal 1  Broaden and improve online resources and services.

 

             Objectives

 

                        a.  Library staff will continue to be trained and have training           

     time in use of reference and other services available through the

     Internet, including those resources offered through InfoSoup.

     Ongoing

 

2. The Director and staff will make every effort to implement new technologies as well as new types of information resources that would benefit library users.  Ongoing

                       

3. The Director and staff will continue to evaluate and update the library’s webpage to improve customer access to library resources.  Ongoing

 

 Goal 2  Participate with and support the OWLSnet/NFLS shared automation network in order to improve and enhance the services and information available to library users by providing access to a wider collection.

 

                      Objectives

 

                        a.  The Director and Library Board will continue to support

                           participation in the OWLSNET/NFLS consortium.  Ongoing

 

2. The Director, staff, and Library Board will continue to evaluate and implement new technologies and software applications available to OWLSnet/NFLS members if appropriate to community needs. Ongoing     

                       

                        c.  The Director and staff will continue to participate in implementing                     procedures and policies adopted by the OWLSnet consortium and                    approved by the Library Board. Ongoing

 

                        d.   The Director and staff will continue to promote InfoSoup to the                                       public.   Ongoing                                

 

Page 9   2007 2008  2009  2010 2011

Goal 3   Provide library users with the most up to date resources to meet  informational, recreational and educational needs.

 

                      Objectives

                       

                        a.   Staff will continue to work with local educators, by informing them                     about new technology resources available from the library.                                 Ongoing

 

                        b.   Staff will continue to provide library users with assistance in using                    InfoSoup resources and other technologies applications, including                             scheduling training classes for the public. Ongoing

 

                        c.   Staff will be allowed time to attend workshops provided by  NFLS,

                           OWLSnet, or other training sources.   Ongoing

 

                        d.   The Director and staff will develop and maintain a computer                                          replacement plan including a rotation schedule for existing and                                           new computers.  Ideally, the plan will include the acquisition of two                               new computers per year with oldest computers removed from                                   library inventory.  A rotation/replacement schedule will be based                               upon available resources.  Ongoing

Evaluation

 

Money and space are critical issues for the future as is the need to keep abreast of new technology.  Prioritizing educational, informational and recreational needs within the framework of the library's primary roles will facilitate the most cost beneficial use of library resources.   To that end, the Library Director, staff and Library Board need to monitor and evaluate the technology plan on a regular basis.

 

The Director and staff will monitor the plan quarterly during regular staff meetings.  The Library Board will be kept informed of how the plan is being implemented.  The Library Board will review, evaluate and approve the technology plan yearly.  Revisions to the plan may be made with Library Board approval at any time deemed necessary by the director and staff.

 

 

9.  Local History Collection

 

The purpose of the local history collection is to preserve materials that document the history of Algoma and Kewaunee County and to make these materials available to researchers and the general public.  The library holds these materials in trust for

future generations, and therefore they can be examined in the library only. The major emphasis of the collection is historical and current information about the city of Algoma and the surrounding area of Kewaunee County.

                                                                                   

Page 10  2007  2008  2009  2010 2011

Subject areas include: early settlers, ethnic groups, family, business, work

and prominent individuals and events.  Materials on these subjects will not be declined based on language.

 

The collection contains materials in a variety of formats including, but not limited to: books, pamphlets, posters, diaries, letters, maps, photographs, scrapbooks and audio visual and electronic materials.  The collection does not contain materials in the following  format: three dimensional artifacts, original government records, posters larger than 36” by 48”.

 

Discarding Materials

The Algoma Public Library reserves the right to dispose of materials inappropriate to the collection.  Options include returning materials to donors, selling items, and offering collections to other institutions.

 

 

10.  CONFIDENTIALITY OF LIBRARY RECORDS

 

The Algoma Public Library protects the privacy of library records and the confidentiality of library users of the library's services and materials as required by relevant laws.  In addition, the Algoma Public Library Board of Trustees supports the principle of freedom of inquiry for library users, and has adopted this policy to protect against the unwarranted invasion of the personal privacy of library users.

 

Legal Requirements

The relevant Wisconsin laws concerning the confidentiality of library records are Wisconsin Statutes Section 43.30 and the Wisconsin Personal Information Practices Act (Sections 19.62 to 19.80).

 

Under Section 43.40, library records that indicate the identity of any individual who borrows or uses a library's documents or other materials, resources or services may only by disclosed:

            1.  with the consent of the individual library user

            2.  by court order

            3.  to the custodial parent or guardian of a child who is under the age of 16,

                who requests such library records ("custodial parent" includes any parent

                other than a parent who has been denied periods of physical placement

                with a child under s.767.24 (4))

            4.  to persons acting within the scope of their duties in the administration of

                the library or library system

5. to other libraries (under certain circumstances) for interlibrary  loan

     purposes (ss.43.30 (2) and (3)).

 

 

 

Page 11   2007 2008  2009  2010 2011

Wisconsin's Personal Information Practices Act (Sections 19.62 to 19.80) requires all state and local government organizations (including public libraries and library systems) to develop procedures to protect the privacy of personal information kept by the organization.  Libraries and library systems are required to develop rules of conduct for employees involved in collecting, maintaining, using and providing access to personally identifiable information.  Libraries and library systems are also required to ensure that employees handling such records "know their duties and

responsibilities relating to protecting personal privacy, including applicable state and federal laws."

 

Records indicating the identity of library users include a library users name, library card number, social security number, telephone number, street address, post-office box number or 9-digit extended zip code.

 

Records held by the library that include personally identifiable information about library users may also contain information that must be provided to those who request that information, as required by Wisconsin's public records law.  Personally identifiable information about library users must be removed from any records that

are publicly disclosed, except as the records are disclosed pursuant to one of the five exceptions provided under Section 43.30 (see above). 

 

Rules to be followed by Algoma Public Library Staff

 

1.  As required by state law, Algoma Public Library staff may only disclose library

     records indicating the identity of library users under the following conditions:

                        a.  Disclosure to staff members of the Algoma Public Library  and the

                          staff of other libraries and library systems only  according to written

                          procedures that comply with the laws cited above and that are

                          approved by the Director.

                        b.  disclosure as authorized by the individual library user

                        c.  disclosure pursuant to court order

                        d.  disclosure to the custodial parent or guardian of a child  who is

                          under the age of 16, who requests such library records.

 

2.  Algoma Public Library staff must refer all requests for library records and all

     requests for information about particular library users to the library director or

     the Algoma city attorney if the director is not available. 

 

 3. Algoma Public Library staff are not allowed to share information about use of

library resources and services by identified library users except as necessary for the performance of their job duties and in accordance with procedures approved by the director and/or the Board of Trustees.

 

 

 

Page 12   2007 2008  2009  2010 2011

Handling of court orders

If a law enforcement officer (or anyone else) brings a subpoena directing

library staff to produce library records:

            1.  Staff will notify the director, or the Algoma city attorney if the

                 director is not available

            2.  The library director or reporting staff person should ask the

                 Algoma city attorney to review the subpoena.

            3.  If the subpoena has any legal defects, require that the defects be

                 corrected before records are released.

            4.  If appropriate, ask legal counsel to draft a protective order to be

                 submitted to the court keeping the requested information     

                 confidential and limiting its use to the particular case.

5. Follow legal counsel's advice for compliance with the subpoena.

 

If law enforcement officers bring a court order in the form of a search warrant:

            1.  A search warrant is executable immediately, unlike a subpoena. The law

                enforcement officers may begin a search of library records as soon as

                they enter the library. 

            2.  Request that the law enforcement officers wait until the library’s legal

                counsel is present before the search begins in order to allow legal counsel

                an opportunity to examine the search warrant and to assure that the

                search conforms to the terms of the search  warrant. (The law

                enforcement officials are not required to accede to any request to delay

                the search.)

3. Cooperate with the search to ensure that only the records identified in the  

      warrant are produced and that no other users'  records are disclosed.

 

If FBI agents bring a court order in the form of a search warrant issued under the Foreign Intelligence Surveillance Act (FISA):

            1.  A search warrant is executable immediately, unlike a subpoena.  The law

                enforcement officers may begin a search of library  records as soon as

                they enter the library. 

            2.  Request that the law enforcement officers wait until the library's legal

                counsel is present before the search begins in order to allow legal counsel

                an opportunity to examine the search warrant and  to assure that the

                search conforms to the terms of the search  warrant.  (The law

                enforcement officials are not required to accede to this request.)

3. Cooperate with the search to ensure that only the records identified in

      the warrant are produced and that no other users'      records are disclosed.

4. It is illegal to disclose to any other person (other than those  persons

      necessary to produce the tangible things sought in the  warrant) that

      the Federal Bureau of Investigation has sought or obtained records

     or other items under the Foreign Intelligence Surveillance Act (FISA).

 

 

 

Page 13 2007 2008  2009  2010 2011

NOTES

1.  A search warrant is an order signed by a judge directing a law enforcement

     officer to conduct a search of a designated person, a designated object or a

     designated place for the purpose of seizing designated property or kinds of

      property.

2.  All search warrants are court orders, but not all subpoenas are court orders.

     Library staff may not disclose library records in response to a subpoena that is

     not a court order if those records indicate the identity of library users.

3.  A subpoena is a call to come before a court, and may include a direction to bring  

     specified records.  Not all subpoenas are court orders.  The library's legal counsel

     can determine if a particular subpoena is a court order.  A subpoena normally

     indicates that a response is required within a certain number of days.  Library

     staff may not disclose library records in response to a subpoena that is not a

     court order if those records indicate the identity of library users.

 

 4.  The USA Patriot Act amended the Foreign Intelligence Surveillance Act (FISA) to

      allow the FBI to apply for a court order requiring the "production of any tangible

      things (including books, records, papers, documents and other items) for an

      investigation to protect against international terrorism or clandestine intelligence

      activities, provided that such investigation of a United States person is not

      conducted solely upon the basis of activities protected by the first amendment..."

           

PARENTAL ACCESS TO PATRON RECORDS OF MINORS

Custodial parents/guardians may request library records relating to the use of the library by children under the age of 16.  A "custodial parent" includes any parent other than a parent who has been denied periods of physical placement with a child (s.767.24 (4). 

The person requesting records of their custodial child may be asked to provide reasonable proof that they are a custodial parent/guardian. 

 

11.  PUBLIC RECORDS

 

NOTICE OF AVAILABILITY OF PUBLIC RECORDS PER 19.36 (1) WISCONSIN STATUTES.   The Director of the Algoma Public Library is the legal custodian of all records of the Algoma Public Library.  A written request must be made 24 hours in advance for information or records to the said custodian.  In the event the Director is not available, the Library Board President must be consulted.  Records will be made available to any person demanding the same and may be copied at the copy machine in the Algoma Public Library.  Copies will be made at the set cost.  If the

total estimated amount of reproduction exceeds $5.00, prepayment will be required by the custodian.  If mailing is required, customer will be charged the postage.

 

As provided by section 43.30 Wisconsin Statutes, public library circulation and customer registration records are exempt from inspection under this section.

 

Page 14  2007 2008  2009  2010 2011

 

12.  PHYSICAL FACILITIES

 

        A.  To achieve the goal of good library service, the Board of Trustees accepts

              the responsibility to see that public library facilities are provided which will

              adequately meet the physical requirements of modern efficient library

              service.  Such facilities will offer to the community a compelling invitation to

              enter, read, look, listen, and learn.  The building will fit an expanding

              program of library service.

 

        B.  The Board of Trustees accepts the responsibility to secure the funds for  

              needed facilities.

 

   C. The Director and the Board of Trustees, as a planning team, with the

      assistance of consultants will endeavor to plan facilities to meet recognized

      standards and needs of the community.

 

13.  DISASTER RULES/SAFETY POLICY

 

 Inclement Weather

 

Staff should be alert to weather warnings and follow emergency procedures when necessary.

 

Tornadoes

When a tornado warning has been issued, the Emergency Government sirens will sound the alarm.  Library staff will then advise library customers of the situation and will ask them to proceed to the lower level kitchen area of the City Hall building until the clear signal is given.  Customers unable to walk to the lower level of City Hall should be directed by staff to the staff men’s room off the library meeting room.  Library staff should check restrooms and other areas of the library to be certain everyone is evacuated.  Customers are not to be allowed to remain in the library. In the event the Emergency Government facility is activated, the public will be directed to the shelter in the Algoma Elementary School, but only after being notified by the Algoma Police Department or the Director of Emergency Government to do so.

 

If customers choose to leave the library, staff should give directions to the shelter in the Algoma Elementary School.

 

Fire

If smoke detectors or fire alarms sound, library staff should call (911) and evacuate the building until the problem can be determined.  If a fire can obviously be contained and extinguished quickly and safely by staff, then staff should proceed to do so.  If there is any doubt about whether the fire can be controlled, staff should

 

 

Page 15   2007  2008  2009  2010 2011

immediately call 911 and clear the building.  Library staff should check restrooms

and other areas of the library to be certain everyone is evacuated.  An incident report should be completed and given to the Director.

 

Library staff should be familiar with location and application of fire extinguishers and emergency exits in the building.  All staff should be trained in the use of a fire extinguisher.  Fire extinguishers should be checked monthly following guidelines in the City of Algoma Safety & Health Procedures Manual. 

 

False Alarms

Staff should always assume the alarm is legitimate and follow procedures to evacuate the building.  If it is determined that a fire alarm was pulled but there was no fire, staff should ask customers and other staff if they saw anyone near the pulled alarm.  If the person is identified, report this information to the Algoma Police Department.  Complete an incident report and give to the Director.

 

Health Emergencies

Staff members should exercise caution when administering first aid of even a minor nature because of the safety of the injured individual and the potential liability of the staff member.  Without specialized training it is not advisable for staff to undertake more than keeping the sick or injured person comfortable and protected from needless disturbance until medical help can be obtained.  Since each case is unique, staff members should use their own judgement to do what is prudent and reasonable.

 

Staff should call (911) immediately in the event of a serous problem.  No medication, including aspirin, should ever be dispensed to the public.  Staff should never drive a customer anywhere for medical assistance.

 

Personal safety measures should be followed by staff when dealing with any biological hazard.  This includes even minor injuries.  If a band-aid needs to be used, staff should give it to the individual and have him/her place it on the injury.  Parents may do this for a child.  Protective gloves/coverings should be used by staff when dealing with any biological incident.

 

Missing Child

Responsibility for the care, safety and behavior of children lies with their parents, both within the library building and on library grounds.  If a child is reported missing, staff will ask the parent how extensively they have searched and then assist the parent by checking the library thoroughly including restrooms and other non-public areas.  The outside of the library should be checked.  The police should be called if the child is not located.  An incident report should be given to the Director.

 

 

Page 16   2007  2008  2009  2010 2011

 

 

Customers in Non-Public Areas

Staff has the responsibility to speak to anyone who enters a non-public area of the building.  As a customer may not be aware that he/she is in a non-public area, staff should offer to escort the person to the appropriate office. If a customer is seeking the Emergency Government office, staff should call that office and inform their staff of this request.  Staff should then either escort the customer to Emergency Government or ask that one of their staff come to the library to escort the customer.

 

For security reasons, whenever City Hall is closed the door between the library and City Hall should be closed and locked. Exceptions to this may be made when library programming makes access to the City Hall area necessary.  Suspicious behavior should be documented and reported to the Director.  The Police Department should be called if necessary.

 

Customers at Closing Time

Library customers who may be stranded when the library closes may use the phone to make arrangement for transportation.  Customers may not wait inside the library to wait for transport unless accompanied by two library staff members.  Library personnel are not obliged to let customers remain inside after closing.  Library staff cannot personally transport customers to any location.

 

The Police Department will be notified if a child or children are left unattended at closing time.

 

Phone Threats

In the event of a phone threat, bomb or otherwise, staff should keep the caller on the line as long as possible, ask the caller to repeat the message and try to write down every word spoken by the person. 

If the caller does not indicate the location of the bomb or specifics about time of possible detonation or attack, staff should ASK FOR THIS INFORMATION.   Staff should pay particular attention to peculiar background noises such as motors running, background music, and any other sounds which may indicate where the location from which the call is originating.  Staff should listen closely to the voice (male, female), voice quality (calm, excited), accents and speech impediments.

Immediately after the caller hangs up, staff should call the police and clear the building.  The police will handle the actual search.  An incident report should be given to the Director.

 

Emergency Operations Plan

In the event of a major emergency, the Emergency Government facility may be activated.  Library staff will be subject to decisions made by officials of the City of Algoma as per the City’s Emergency Operations Plan.                                                           

 

 

Page 17  2007 2008  2009  2010 2011

                                                                       

 

14.  DISPLAYS

 

The library welcomes displays from local artisans, craftsmen and collectors.  The stipulations on these displays are:

 

          A.  Items on display cannot be sold in the library nor will the library staff

                promote the sale of display items.

   B.  The library assumes no responsibility for lost, stolen or damaged items

        as there is no library or city insurance coverage for materials on display.

 

15. BULLETIN BOARD

 

The Algoma Public Library provides the community temporary space for a bulletin board to further the library's mission of bringing people and information together. 

 

The Algoma Public Library makes its bulletin board area available to the public, but neither approves nor disapproves of any viewpoint expressed by the users of the bulletin board.  The Library does not endorse any goods or services, makes no representation as to the accuracy of information, and assumes no liability for the quality or safety of any goods or services which may be the subject of postings.

 

The Algoma Public Library reserves the right to refuse to post, and the right to remove and dispose of announcements, posters or displays which do not meet the Library's mission. 

 

All postings shall be temporary.  All postings shall be dated.  The Algoma Public Library reserves the right to establish reasonable time limits of no less that one day and no more than thirty days if space is limited.  All requests for postings must be directed to the main desk.

 

16. AMERICANS WITH DISABILITIES ACT

 

The Algoma Public Library adheres to the ADA (Americans with Disabilities Act).  See additional policy.

 

17.  ALGOMA PUBLIC LIBRARY INTERNET POLICY

 

In response to advances in technology and the changing needs of the community, the Algoma Public Library endeavors to develop collections, resources, and services

that meet the cultural, informational, recreational, and educational needs of Algoma’s diverse community.

 

The Algoma Public Library does not monitor and has no control over the information

Page 18    2007  2008  2009  2010 2011

accessed through the Internet and is not responsible for its content.  As with other library materials, restrictions of a child’s access to the Internet is the responsibility of the parent/legal guardian.

 

Users cannot expect library staff to download for them nor to know the specifics of how particular e-mail accounts work.

 

The Algoma Public Library uses PC management software on the library’s public access computers.  Sessions are ½ hour in length and can be renewed if there is not a waiting list.  Customers can sign up to use a computer if all computers are busy.  Computers are assigned on a first come first served basis.

 

Guest cards are available for visitors to the community who do not have an OWLSNet card. 

 

Removable devices may be used with a public access computer, however all removable devices must be scanned for viruses at the circulation desk before being inserted into a computer drive. 

 

Staff reserves the right to limit the amount of bandwidth in use by internet users.

 

ALGOMA PUBLIC LIBRARY

INTERNET ACCEPTABLE USE GUIDELINES

Librarians are available to help users get started.  Users are then responsible for learning to use the resources available on the Internet.

The Algoma Public Library:

 

Does not filter content or control information accessed through the Internet.

 

Holds parents/guardians responsible for use of the Internet by minor children.

 

Charges a fee per printed page.  Customers are encouraged to use Print Preview to check the number of copies to be printed.

 

Prohibits the use of its computers and network for illegal purposes.

 

Prohibits the misuse of copyrighted materials as per state and federal law.

 

Prohibits misrepresentation of oneself for any purpose.

 

Does not guarantee the security of its computers or networks.

 

The World Wide Web is a vast network of information and resources.  The Algoma Public Library assumes no responsibility for content of material found on the

Internet.  It is the responsibility of the user (or parent, guardian or care giver) to

Page 19    2007  2008  2009  2010  2011

determine what content of material and information is appropriate.  Library staff cannot monitor Internet use.  It’s recommended that parents, guardians, care givers discuss the use of Internet resources with minors.

 

After reading the guidelines, using the Internet constitutes acceptance of Algoma Public Library’s Internet Policy.

 

Misuse or abuse of computers or Internet access will result in suspension of Internet access privileges.

 

While the library staff does not monitor usage of the computers, we do ask that Internet users do not visit sites that might be objectionable to other users of the library.  Child pornography and misrepresentation of one's self are illegal and individuals found to be using the library Internet for such activities will be reported to the proper authorities.

 

WIRELESS INTERNET POLICY

 

As part of the library’s commitment to providing new technologies to meet the informational, recreational and educational needs of Algoma’s diverse community, the Algoma Public Library offers wireless internet access for those with wireless capable laptops.

The Algoma Public Library cannot guarantee that a user’s hardware will work with the library’s wireless connection and is not responsible for any changes made on a user’s computer setting.

 

Users of the wireless network may plug their laptops into electrical outlets provided the power cords do not extend into aisles or walkways.  Furniture in the library may not be moved to create more convenient access to an outlet.

 

Users must abide by the library’s Internet Policy and Acceptable Use Guidelines.

 

Access is unfiltered and users are cautioned that the network is not a secured environment.

 

Printing is not available on the wireless connection.

 

Staff reserves the right to limit the amount of bandwidth in use by any user of the wireless network.

 

The library accepts no responsibility for damage caused to a person’s laptop/notebook or other peripheral device.  The library accepts no liability for injuries or damage caused by cords plugged into the library’s outlets.

 

Staff is not available to help anyone configure their laptop/notebook to be able to access the wireless network or provide technical assistance.

Page 20   2007  2008  2009  2010 2011

 

18. VOLUNTEER POLICY

Volunteers are a valuable resource and bring enthusiasm, energy and added talents to the library.  Volunteers can also be powerful advocates for the library in the community.   The Algoma Public Library Board recognizes the service volunteers provide and appreciates the dedication of those individuals who volunteer their time and efforts to enhance library service. 

Definition of a Volunteer

A volunteer is anyone who, without compensation or expectation of compensation, performs a task at the direction of and on behalf of the library.

Volunteers enhance, and do not replace, adequate staffing and will be used to supplement and support the activities of regular library staff.  Volunteers shall not be considered as “employees” of the library nor be given special consideration for future employment opportunities in the library. 

Neither the City of Algoma nor the Algoma Public Library will provide benefits of any kind including, medical/health, retirement, insurance, accident or worker’s compensation benefits for any volunteer.  

Guidelines for Volunteers

Volunteers will serve under the direction of library staff.  Hours and jobs for volunteer service will be determined by staff members in discussion with the volunteer and will reflect opportunities that best fit the volunteer, the availability of jobs, and adequate supervisory staff. Volunteer positions may not be available to everyone who wishes to volunteer. The library cannot guarantee a position for everyone and reserves the right to limit the number of volunteers at any given time.  Both the volunteer and the library have the right to terminate the volunteers’ association with the library at any time, for any reason, with or without cause. 

Examples of volunteer opportunities include: keeping materials in order on shelves; processing materials – label new materials, etc; repairing damaged materials; computer data entry; assisting with programs or projects; shelving of materials; filing; cleaning books/media.

Non-directional questions are considered reference questions and should be referred to library staff.

Volunteers are expected to conduct themselves in a manner that is respectful to all individuals in the library, regardless of background or circumstances.

Page 21  2007  2008  2009  2010  2011

Confidentiality

Volunteers as well as staff members are required to treat all information, regardless of format - computer or paper documents, word of mouth, or any other record - as strictly confidential as required by State Statute 43.30.  This includes conversations overheard between or regarding library customers and/or staff.  Such information is not to be shared with anyone else, including family, friends, or acquaintances.  Failure to comply with confidentiality law will result in dismissal of the volunteer. 

Volunteer Application Form

Individuals seeking to become volunteers must complete a Volunteer Application Form and consent to a background check. 

This policy includes those individuals complying with court-assigned community service.

Volunteer Appreciation

The work that volunteers perform is valuable to the library and therefore to the community of Algoma.  Although the library cannot financially reward individuals who work toward enhancing the library’s service, those who volunteer their time and talents can be assured that what they contribute, large or small, is appreciated. 

19. LIBRARY FRIENDS

A library Friends group is a formal association of people who unite to plan and execute programs and events, in conjunction with library goals and the needs of the director, to benefit the library.  In particular, a Friends group is heavily involved in fundraising for the library and often oversees periodic book sales.  Friends groups work with the Library Board, the only body with legal authority to set policy, and the director to further the development of the library.

 

 

 

 

 

 

 

 

 

 

 

Page 22   2007  2008  2009  2010 2011                         

SOCIAL NETWORKING POLICY

A social network is defined as any web application, site or account created and maintained by the Algoma Public Library which facilitates an environment for library staff and library users to share opinions and information about library related materials and activities.  The Algoma Public Library recognizes and respects differences in opinion.  Posted comments are the opinion of the author only and publication of a comment does not imply endorsement or agreement by the Library Director or the Algoma Public Library.  Comments, posts, and messages are welcome and will be reviewed for publication.  Comments containing the following will be removed.

Obscene or racist content

Personal attacks, insults, or threatening language

Potentially libelous statements

Plagiarized material

Private, personal information published without consent

Comments typically unrelated to the content of the forum

Hyperlinks to material that is not directly related to the discussion

Commercial promotions or spam

 

Users are cautioned not to put personal identification information on any forum site.  By posting content, the user agrees to indemnify the Algoma Public Library and its officers and employees from and against all liabilities, judgments, damages, and costs (including attorneys’ fees) incurred by any of them which arise out of or are related to the posted content.  Forums and messaging may not be used for commercial purposes or for organized political activity. 

 

The Algoma Public Library reserves the right to monitor content on all of the library’s social networking web sites and accounts, and to modify or remove any messages or postings that it deems, in its sole discretion, to be abusive, defamatory, in violation of the copyright, trademark right or other intellectual property right of any third party, or otherwise inappropriate for the service.  The Algoma Public Library also reserves the right to edit or modify any submissions in response to requests for feedback or other commentary.  Notwithstanding the foregoing, the Algoma Public Library is not obligated to take any such actions, and will not be responsible or liable for content posted by any subscriber in any forum, message board, or to the area within the service.

 

Submission of a comment constitutes acceptance of this policy.

THE FOLLOWING WILL APPEAR ON THE LIBRARY’S FACEBOOK PAGE:

The Algoma Public Library is not responsible for any content from third parties on its wall or Facebook pages.  All inappropriate material will be removed.  

 

Page 23  2011

 

PETITIONS AND SOLICITATIONS

Solicitation for the purposes of a petition, distribution of literature or leaflets, canvassing or similar types of direct appeals by members of the public are not allowed in the library. 

Groups or individuals who wish to petition, solicit, canvass or distribute information to the public may do so outside of the library if they do not impede public access to the building or interfere with use of the building.

 

 

 

 

20. REVISION   

This policy shall be reviewed annually and revised by formal action of the Board of Trustees as changing library service demands may warrant.

Approved   May 2007

Approved   May 19, 2008

Approved   May 20, 2009

Approved May 17, 2010

Approved June 20, 2011

 

 

 

 

Page 24                    

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page 25   2011                                

 

 

 

 

 

ALGOMA PUBLIC LIBRARY

VOLUNTEER APPLICATION

 

Name              ______________________________________________________

Address          ______________________________________________________

                        ______________________________________________________

Telephone number     ________________________________________________

E-mail address           ________________________________________________

Social Security #        ________________________________________________

Driver’s License #     ________________________Date of Birth_____________

 

Volunteer Areas of Interest

Do you have a preferred area of interest?

 

 

List below any skills which may relate to your volunteer interest.

 

 

I have read, understand and agree to abide by the Algoma Public Library’s Volunteer Policy.

I authorize the Algoma Public Library to obtain information and records pertaining to me from the following sources for the purpose of conducting a background check.  Municipal, State or Federal law enforcement agencies;  any law enforcement officer.

Signature______________________________________   Date________________

Page 26  2008  2009  2010 2011

INCIDENT REPORT

 

 

________________________________________________________________________

Time/Date Occurred:                                     Time/Date Reported:

 

________________________________________________________________________

Type of Incident:                                                        Reported By:

 

________________________________________________________________________

Location/Address of Incident (be specific)

 

Name, Address, Phone Number of Person experiencing accident/incident

 

 

Describe the incident in chronological order that events occurred.  Be factual and as specific as possible.  Use additional pages if necessary. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Signature of staff person filling out report______________________________________

Print name _____________________________________________________________

 

Date____________________________

 

 

Page 27  2009  2010 2011

 

INDEX                                                                                                PAGE

 

ADA (AMERICAN WITH DISABILITIES ACT)                               18

AUDIOVISUAL MATERIAL                                                 8

BULLETIN BOARD                                                                          18

CLOSINGS                                                                                        3

CONFIDENTIALITY OF LIBRARY RECORDS                              11-14

CUSTOMERS, USE OF LIBRARY                                     1

DISASTER/SAFETY POLICY                                                         15-17

DISPLAYS                                                                                         18

EQUIPMENT POLICY                                                                      5

FACILITIES                                                                                        15

FREEDOM TO VIEW                                                                       8

GIFTS TO LIBRARY                                                             7

HISTORY COLLECTION POLICY                                       10-11

HOLIDAYS                                                                                         3

HOURS OPEN                                                                                  2

INCIDENT REPORT FORM                                                            27

INTERNET POLICY                                                                          18-19

INTERNET ACCEPTABLE USE GUIDELINES                           19-20

LIBRARY BILL OF RIGHTS                                                 3

LIBRARY FRIENDS                                                                          21

MATERIALS SELECTION POLICY                                                7

MISSION STATEMENT                                                                   1

NICOLET FEDERATED LIBRARY SYSTEM                                7

OVERDUE MATERIALS POLICY                                                  4-5

OWLSNET                                                                                         7

PARENTAL ACCESS TO MINOR RECORDS                            14

PERMISSION TO RECORD                                                           25

PETITIONS AND SOLICITATIONS                                     24

PUBLIC RECORDS                                                                         14

REFERENCE POLICY                                                                    5 - 6

REVISION OF POLICY                                                                    21

RULES OF CONDUCT                                                                    2

SHARING OF MATERIALS                                                 7

SOCIAL NETWORKING POLICY                                                   23

TECHNOLOGY PLAN                                                                      8-10

THEFT OF MATERIALS                                                                  5

UNATTENDED CHILDREN POLICY                                             2

VOLUNTEER POLICY                                                                     21-22

VOLUNTEER APPLICATION                                                         26

WEEDING OF MATERIALS                                                            7-8

WIRELESS INTERNET POLICY                                                     20

 

 

 

Policy  Index   Page  28